Key facts
- Proposed city and country: Kathmandu, Nepal
- Proposed venue name: St. Xavier’s College, Maitighar, Kathmandu, Nepal
- Proposed dates
- Conference (2 days): 27th - 28th September 2025
- Day trip (1 day, before or after the conference): 29th September 2025
- Local team
- Local team leader(s) - Aaditya Singh ( aadityasingh@gnome.org )
- Organizations(or communities) consisting the local team: GNOME Nepal
Brief introduction
Nepal is an incredible place to host an event like UbuCon Asia, given its stunning landscapes and rich cultural heritage. As a country that’s rapidly embracing technology, it has a vibrant and enthusiastic tech community that would welcome participants from all over.
What really sets Nepal apart is its incredible diversity—each region has its own unique traditions and languages, which adds a special flavour to any gathering. From the bustling streets of Kathmandu to the serene beauty of the Himalayas, the environment here is nothing short of breathtaking.
Bringing UbuCon Asia to Nepal would not only spotlight its growing tech scene but also create an unforgettable experience for attendees. They would leave not just with new knowledge and connections, but also with a deeper appreciation for the country’s culture and spirit. It’s a perfect opportunity to blend innovation with the warmth and hospitality that Nepal is known for.
The main community powering the event will be GNOME Nepal. A recent mega open-source conference hosted by Nepal was the GNOME Asia Summit 2023, which was a great success.
About the city
Kathmandu, the vibrant capital city of Nepal, is an enchanting blend of rich cultural tapestry woven from diverse ethnicities, languages, and traditions that have coexisted throughout the ages and storied history.
As the heart of the Himalayas, Kathmandu boasts a unique cultural heritage deeply rooted in Hinduism and Buddhism. Beyond the religious landmarks, Kathmandu’s history is a mesmerising tale of ancient civilizations and dynastic reigns.
The Durbar Squares stand as a living testament to the city’s royal past, displaying intricate architecture and beautifully preserved palaces. In recent times, Kathmandu has evolved into a melting pot of modernity and tradition. Kathmandu city stands as a treasure trove of heritage, offering a glimpse into the past while embracing the present.
Kathmandu is the tech hub of the country. The trend in the tech begins from the city itself as it is the capital city of the country. So, hosting UbuCon Asia 2025 in Kathmandu will bring a huge wave of Open Source and Ubuntu knowledge all over the country.
Weather
In Kathmandu, Nepal, the weather in September and October typically transitions from the monsoon season to autumn.
September: The early part of the month is still influenced by the tail end of the monsoon, so there can be occasional heavy rainfall, though less frequent than in July and August. Temperatures in September range between 18°C to 28°C (64°F to 82°F), with more humidity. By mid to late September, the rains start tapering off, and the skies become clearer.
October: This is one of the best times to visit Kathmandu due to the pleasant autumn weather. The monsoon is usually over, leaving clear skies, mild temperatures, and lower humidity. Daytime temperatures in October range from 15°C to 25°C (59°F to 77°F), with cool mornings and evenings, making it ideal for outdoor activities, trekking, and sightseeing.
About the venue
As we are still in the proposal period, we would like to propose venue options ( SXC preferred ). The options we have shortlisted as of now are -
● Kathmandu University (KU), Kavre, Nepal
○ Kathmandu University is a good choice when it comes to hosting open-source-related conferences, as the University itself has a dedicated open-source community. The response to the Open source events is very good.
● St. Xavier’s College (SXC), Kathmandu, Nepal
○ St. Xavier’s College is one of the most popular colleges around the country located at the heart of the capital city. This makes it the most likely venue due to its location and the number of students it can make interested in the conference. The venue is easily accessible.
● Islington College, Kathmandu, Nepal
○ Islington College is also a popular college around the Kathmandu Valley for students and has a very good infrastructure to host international conferences. Islington College is also one of the options for the venue.
Venue facilities
We will make sure all equipment is ready to use
- Power outlets
- Stable connections to WiFi
- Video recording equipment
- Audio equipment: microphone, sound, etc
- Projector in the auditorium and classes
Room options
Reception (Registration desk)
Yes, there will be a reception area.
Exhibition space
Yes there will be an exhibition space.
Main hall
Main hall will be capable of having 200 - 250 students comfortably. It also depends on us, how we setup to make the hall capable of having more or less students than its usual capacity.
The photos will be provided once the venue is confirmed.
Breakout rooms - For Workshops(Hands-on Labs)
The room will be able to accomodate 30 - 40 people comfortably and will have the management of charging sockets.
The photos will be provided once the venue is confirmed.
Breakout rooms - For breakout talks and BoFs
The room will be able to accomodate 30 - 40 people comfortably.
The photos will be provided once the venue is confirmed.
Spare rooms
Yes there will be a spare room available.
Floor plan
This will be provided once the bid is approved and we can formally contact with the venue.
CIQ Information
Customs
Yes we are allowed to bring personal laptop camera, etc. In are in the process of re-verifying this with the official sources.
Immigration/Visa policy
Immigration Offices, under the Department of Immigration, have been facilitating tourists flying to Nepal by providing Visa on Arrival. ‘On Arrival’ visa procedure is very quick and simple. You can expect some queues during peak Tourist season. If you wish to skip those queues, you can also consider getting Visa from Nepalese Diplomatic Missions stationed abroad prior to your arrival. Choice is yours.
If you have obtained visa from Nepalese Diplomatic Missions, then you must enter Nepal within six months from the visa issued date. Your total stay is counted starting from the day you enter into Nepal.
Visas obtained on Arrival at the Entry and Exit points are ‘Tourist Visas’. They bear multiple re-entry facility. Tourist Visa ‘On Arrival’ is the only entry visa to Nepal. If you are visiting Nepal for the purposes other than Tourism (sightseeing, tour, travel, mountaineering, trekking, visiting friends and families), you should still get ’ Tourist Visa’ to get into the country. However, you must change the category of visa as per your purpose and length of stay in Nepal from Department of Immigration by producing required documents.
You can get further information on the website: https://www.immigration.gov.np/en/page/tourist-visa
Passport Validity :
Your passport should be valid for at least six months from your entry date into Nepal and should have at least two empty pages.
Visa on Arrival :
Visas obtained on Arrival at the Entry and Exit points are ‘Tourist Visas’. They bear multiple re-entry facilities. A tourist Visa ‘On Arrival’ is the only entry visa to Nepal. If you are visiting Nepal for the purposes other than Tourism (sightseeing, tour, travel, mountaineering, trekking, visiting friends and families), you should still get ’ Tourist Visa’ to get into the country. However, you must change the category of visa as per your purpose and length of stay in Nepal from the Department of Immigration by producing the required documents.
Nationals of the following countries are requested to acquire a Visa prior to their arrival from their nearby Diplomatic missions (Embassies/consulates) of the Nepal Government.
- Nigeria
- Ghana
- Zimbabwe
- Swaziland
- Cameroon
- Somalia
- Liberia
- Ethiopia
- Iraq
- Palestine
- Afghanistan
- Syria
- Refugees with a travel document
Online Visa Application :
Some countries are eligible to apply for a visa online before arrival through the official Nepal Immigration website.
Visa Extensions:
If you plan to stay longer than the initially granted visa period, you can apply for a visa extension at the Department of Immigration in Kathmandu or some immigration offices across the country.
Tourist Visas:
Most visitors to Nepal require a tourist visa for recreational and sightseeing purposes.
To expedite your entry, we recommend making sure these documents are ready upon arrival (if required):-
- Accommodation/Hotel reservation
- Return tickets
Ref: https://www.immigration.gov.np/page/tourist-visa
Quarantine policy
You will have to quarantine if you are found to have viral diseases like covid or monkey pox.
Transport
Accessibility within Asia continent
It is easy for people from other Asian countries to travel to Nepal. As, Nepal doesn’t have a train service, entering Nepal with the Plane is the best option. For the Indian citizens, the border is open, so they can either travel from plane or bus.
Public transportation
Public Vehicles i.e. Buses and mini-vans are the cheapest way to move around in the city.
E-hailing apps are also available. You can book either 4-wheelers or 2-wheelers according to your preference
You can use the following apps for booking a ride:
- Pathao: https://pathao.com/np/pathao-app/
- Indrive : https://play.google.com/store/apps/details?id=sinet.startup.inDriver&hl=en&gl=US
It is safe to move around the city in Nepal in the public travels.
Getting to the venue
The venue is between 20-25 minutes away from the airport or from many of our recommended hotels, depending on your choice of accommodation and transportation
The closest bus stand in Baneshwor Road is about a 5-7 minute walk.
Accommodations
Tribhuwan International Airport (TIA) is located 5.56 km east of Kathmandu.
Pathao or Indrive (E-hailing app) is the best way to commute from the airport right to the accommodation. You may have to download the app in advance.
Bus and taxis are also available. You will get a taxi at the airport gate.
Some accommodation options for the hotel are :
Nepal Pavilion Inn
Amrit Marg, Thamel Post Box 6062, Kathmandu 44600•01-5320383
http://www.nepalpavilioninn.com/
Landmark Kathmandu
Durbar Marg, Kathmandu 44600•01-4545086
Durbar Hotel & Residence
J P Marg, Kathmandu 44700•01-5364941
The Luxe Inn Boutique Hotel
P87C+336, Lal Durbar Marg, Kathmandu 44600•01-4518780
Yellow Pagoda
Kantipath Marg, Kathmandu 44600•01-5344007
Aryatara Kathmandu Hotel
Kesarmahal Rd, Kathmandu 44600•986-0856648
http://www.aryatarakathmanduhotel.com/
Bodhi Boutique Hotel
Chhusya Galli, Kathmandu 44600•01-5904774
http://hotelbodhiboutique.com/
Food
In the city and nearby the venue
Nepali cuisine is a harmonious blend of flavours, deeply rooted in the country’s diverse cultures and landscapes. From the hearty dal bhat and flavorful gundruk to the spicy choila and savoury momo, each dish captures the essence of Nepal’s rich traditions. Sweet treats like sel roti and creamy yomari offer a delightful contrast to the spicier fare. Whether savouring a warm bowl of thukpa in the mountains or indulging in aloo achar in the valleys, Nepal’s culinary heritage satisfies every palate with its unique, wholesome flavours.
You can find more about the foods in this link: https://www.holidify.com/pages/food-of-nepal-2118.html
Attendee lunch
We are considering to cover both the veg and non-veg options along with the people having some restrictions.
The food menu is still in planning as we are in the early stage of the bidding.
Local team
Local team members
| Name | Discourse username | Launchpad Profile URL | Experience with Ubuntu/other FOSS projects/communities | UbuCon or other Event organizing experience | Signed Ubuntu CoC? |
|---|---|---|---|---|---|
| Aaditya Singh | @younggunner14 | younggunner14 | Leading GNOME Nepal, GNOME Foundation member, speaker at GNOME GUADEC 2024 and UbuCon Asia 2024. | Led local team for GNOME Asia Summit 2023. Event management on both national and international scales. | Yes |
| Sailesh Singh | @saileshsingh36 | https://launchpad.net/~saileshsingh36 | Active in GNOME Nepal, CfC, YISC. Focuses on social media security. Volunteered at the University of Grant Commission, attends AWS Student Community Day, Software Freedom Day, GNOME Asia 2023, and WordCamp 2024. Open-source contributor. | Participated and organized GNOME Nepal training sessions and other national initiatives. | Yes |
| Utsav Bhattarai | @utsavdotdev | Utsav bhattarai in Launchpad | Full-stack JavaScript developer, GitHub maintainer for GNOME Nepal. Passionate about hackathons, international participant, winning majority. Blogs on tech and learning experiences. | Volunteered at GNOME Asia Summit 2023. | Yes |
| Nirjal Paudel | @n1rjal | Nirjal Paudel in Launchpad | Software engineer with 5 years of experience. Won several hackathons organized by MLH. Active in WordCamp, GDG events, mentor and judge for IdeaX hackathon. Passionate about open-source. | Contributed as mentor and judge for IdeaX hackathon. Attended multiple events like WordCamp and GDG. | Yes |
| Rupesh Nepal | @rupesh-nepal | Rupesh Nepal in Launchpad | Backend Django developer, core lead for ITSNP, proficient in Python, Go, and Rust. | Team lead for IdeaX 2023 hackathon, active in events like GDG Kathmandu and WordCamp 2024. | Yes |
| Gaurav Giri | @gaurovgiri | Gaurav Giri in Launchpad | Mobile app developer integrating AI and ML. Graphics designer for GDG Kathmandu. Organized technical workshops as KEC Computer Club Coordinator. Active in open-source culture. FuseAI Fellow, Leapfrog Student Partner, AWS Cloud Club Nepal Campus Representative. | Involved in organizing events like DevFest, Google I/O Extended, Build With AI. | Yes |
| Prarambha Bashyal | @misterbashyal | Prarambha Bashyal in Launchpad | Open-source newcomer maintaining GNOME Nepal’s Discord server. | - | Yes |
| Rabina Karki | @rabinakarki | Rabina Karki in Launchpad | Mainly focused on financial aspects of events and communities. | - | Yes |
| Manjul Tamrakar | @tamrakar42 | Manjul Tamrakar in Launchpad | Frontend developer (React, React Native), involved in organizing Code for Change 2023, AIESEC In Patan 2023, Data Fellow 2023 for Code for Nepal, Blockchain Fellow 2024 for eSatya. | Organized GDG Kathmandu and participated in various developer meetups and community events. | Yes |
| Diwakar Phuyal | @diwacreation3 | Diwakar Phuyal in Launchpad | Passionate game developer and open-source newcomer, contributing to GNOME Nepal. | - | Yes |
| Roshan Pandey | @rpandox | Roshan Pandey in Launchpad | Executive Member of KEC Computer Club, organizes AWS Student Community Day 2024, Learning Utsav 2024, KEC-Lite. Also active in workshops, competitions, and tech meetups like GDG Kathmandu and AWS Cloud Club Nepal. | Organizer for AWS Student Community Day 2024, Learning Utsav 2024, and KEC-Lite. | Yes |
How Local Ubuntu & FOSS community looks like in the region
There are several FOSS community in rise right now in Nepal. GNOME Nepal itself being formed after the last year’s GNOME Asia Summit has grown alot in just few months. Right now with 100+ members and multiple events and sessions, the interest in open source in the general public looks increasing. Other open source communities like KUOSC and NOSK are also actively working in Nepal.
Supporting local communities and organizations
- KUOSC
- NOSK
- Open Data Nepal
- GDG Kathmandu
- AWS Cloud Club of Nepal
- Ubuntu DDE
Conference Program
Ticket pricing
- Standard pricing:
- Standard ticket: NPR 1000 i.e. USD 7.44
- Student ticket: NPR 700 i.e. USD 5.21
- Sponsors discounted ticket: NPR 700 i.e. USD 5.21
Registration platform to use
We are in the process of looking into this. As, we are also considering partnering with the payment platforms in Nepal for the registration, which will increase a chance to have them as a sponsor.
Conference hours
Day 1
- Venue opening time for registration and check-in: 9 AM
- When to start the opening session(or the first session) of the day: 10 AM with the welcoming speech
- Lunch break: 1 PM
- When to finish conference program of the day: 5 PM
- When to close (or lock down) the venue: 6:30 PM
Day 2
- Venue opening time for registration and check-in: 8:30 AM
- When to start the opening session(or the first session) of the day: 9:30 AM
- Lunch break: 1 PM
- When to start cleaning up the venue: 4 PM
- When to finish conference program of the day: 5 PM
- When to finish cleaning up and close (or lock down) the venue: 6:30 PM
Session language
Sessions will be conducted in English language.
Conference dinner
It will happen in the main city area, near the venue. The food options will be the Nepali cuisine.
Day Trip
-
Tour to :
- Patan Durbar Square
- Basantapur Durbar Square
- Bhaktapur Durbar Square
-
A tour to Nagarkot and a Night stay there are also in the planning but in the very early stages.
(Note: Social events are in planning at this stage so, details will be provided once the bid gets approved. )
Financing
Budget estimation
Summary
| Category | Total (USD) |
|---|---|
| Venue & Banners | 184.5 |
| Video, Network & other IT equipment | 1000 |
| Swags & Marketing | 1266 |
| Food | 2230 |
| Social events | 1700 |
| Travel & Accommodation | 10300 |
| Insurance | 640 |
| Buffer (15%~20% of total amounts from other categories) | 3599.4 |
| Total | 21596.4 |
Budget details for each category
Venue & Banners
| Item | Remarks | Unit price | Unit | Qty | Subtotal |
|---|---|---|---|---|---|
| Venue rental fee | Main hall that can handle 200~300 people | 0 | 1 day | 3 | 0 |
| Venue rental fee | Rooms for breakout talks that can handle around 30~50 people | 0 | 1 day | 3 | 0 |
| Venue rental fee | Rooms for workshops that can handle around 20~40 people | 0 | 1 day | 3 | 0 |
| Venue rental fee | Rooms for BoF or networking sessions that can handle around 20~40 people | 0 | 1 day | 3 | 0 |
| Venue rental fee | Space for reception(for registration), sponsor booth placement and catering | 0 | 1 day | 3 | 0 |
| Security service | In case there’s need to provide better security for the event | 0 | 1 day | 0 | 0 |
| Cleaning service | In case it’s not enough with organizers with volunteers to clean up the venue after the event | 0 | 1 time | 0 | 0 |
| Main banner or Photowall | Large banner or photowall with event title, logo and sponsor logos | 15 | 1 pcs | 1 | 15 |
| Large banner or Photowall with timetable | A large banner or photowall with full event timetable | 25 | 1 pcs | 1 | 25 |
| X-Banner (Standing banner) | Banners that will be installed next to podium inside of each rooms | 6.5 | 1 pcs | 6 | 39 |
| Outdoor signs | Banners or printout that will be installed outside near the venue to guide attendees to the venue | 6.5 | 1 pcs | 3 | 19.5 |
| Power strips | To provide power for reception, booth and workshop participants | 3.75 | 1 pcs | 20 | 75 |
| Sponsor booth banner | Banners with sponsor’s own design that will be installed as a backdrop of each booth | 6.5 | 1 set | 7 | 45.5 |
| Sponsor booth tablecloth | Tablecloth for sponsor booth | 3 | 1 pcs | 7 | 21 |
| Sponsor booth table | In case there’s no tables available for exhibition and you need to rent some tables | 0 | 1 pcs | 7 | 0 |
| Subtotal | For Venue & Banners | 184.5 |
Video, Network & other IT equipment
| Item | Remarks | Unit price | Unit | Qty | Subtotal |
|---|---|---|---|---|---|
| Camera setup rental | If you plan to run video team yourself and need to rent video cameras | 1 set | 2 | 0 | |
| Video capture card rental | To get video input of speaker’s screen and stream that | 1 set | 2 | 0 | |
| Microphone | In case video team want clear high quality audio | 1 set | 2 | 0 | |
| Videographer hiring fee | If you plan to hire video teams for each rooms | 500 | 1 team | 2 | 1000 |
| Subtotal | For Video, Network & other IT equipment | 1000 |
Swags & Marketing
| Item | Remarks | Unit price | Unit | Qty | Subtotal |
|---|---|---|---|---|---|
| Nametags | Nametag card with event logo+title and sponsor logos | 0.74 | 1 pcs | 300 | 222 |
| Lanyards | Strap to hook up nametag | 0.37 | 1 pcs | 300 | 111 |
| Sticker | For all attendees | 0.11 | 1 pcs | 300 | 33 |
| T-shirt | For all attendees | 3 | 1 pcs | 300 | 900 |
| Subtotal | For Swags & Marketing | 1266 |
Food
| Item | Remarks | Unit price | Unit | Qty | Subtotal |
|---|---|---|---|---|---|
| Lunch catering | Catering for lunch of all attendees | 3 | 1 pax | 600 | 1800 |
| Snacks | Snack catering | 1.15 | 1 pax | 400 | 460 |
| Tissues | For cleaning things up | 0.06 | 1 pcs | 200 | 12 |
| Bottled water | Bottled water for speakers and staff | 0.19 | 1 pcs | 100 | 19 |
| Subtotal | For Food | 2230 |
Social events
| Item | Remarks | Unit price | Unit | Qty | Subtotal |
|---|---|---|---|---|---|
| Conference dinner | Budget for conference dinner | 8 | 1 pax | 100 | 800 |
| City tour | 1 day or half day city tour budget | 30 | 1 pax | 30 | 900 |
| Subtotal | For Social events | 1700 |
Travel & Accommodation
| Item | Remarks | Unit price | Unit | Qty | Subtotal |
|---|---|---|---|---|---|
| Accommodation for local speakers | Accommodation for local speakers coming from far region | 112 | 3 nights | 10 | 1120 |
| Accommodation for foreign speakers | Accommodation for speakers coming from abroad | 112 | 3 nights | 15 | 1680 |
| Accommodation for organizers | Accommodation for organizers | 150 | 5 nights | 10 | 1500 |
| Travel grant for overseas participants | Covering round trip expenses for speakers | 700 | 1 pax | 10 | 7000 |
| Travel grant for local participants | Covering round trip expenses for local attendees | 40 | 1 pax | 5 | 200 |
| Subtotal | For Travel & Accommodation | 10300 |
Insurance
| Item | Remarks | Unit price | Unit | Qty | Subtotal |
|---|---|---|---|---|---|
| Event organizer insurance | To cover unexpected situations | 1 pax | 600 | ||
| Travel insurance for local staff | In case the event organizer insurance does not cover event staff | 1 pax | 40 | ||
| Subtotal | For Insurance | 640 |
Buffer
| Item | Remarks | Unit price | Unit | Qty | Subtotal |
|---|---|---|---|---|---|
| Buffer | 15%~20% of total budget estimation to cover unexpected expenses | 1 EA | 3599.4 | ||
| Subtotal | For Buffer | 3599.4 |
Supporting local sponsors and government sponsorship
We are in the wait for the bid to get approved to start the formal contact with the potential sponsors.
Potential local sponsors and government sponsorship
- Kathmandu Metropolitan City
- Lalitpur Metropolitan City
- Bhaktapur
- PMsquare
- Leapfrog
- Deerwalk
Fiscal sponsor (or Fiscal host)
GNOME Nepal being the host community to bid for the UbuCon Asia 2025, GNOME Nepal would like to be the fiscal sponsor for the conference.
GNOME Nepal will be responsible for holding the sponsorship amount collected locally and will be responsible for the payment to the vendors and other related topics for the conference.
Checklist
Click to see the checklist
Country
- Are there any Ubuntu LoCo or Ubuntu contributors in the proposed country?
- Is it easy for foreign participants / speakers to pass the immigration? Yes
- If required, Is it easy to get Visa for foreign participants / speakers? Yes
- Is the proposed country in Asia? Nepal
City
- Is it centrally located? Kathmandu
- Does it have good airport connections with major cities abroad? Yes
- Is there a good public transportation infrastructure? (Such as bus, trains) Yes
- If not, are taxis easy to catch and cheap? Is it possible for foreigners to get taxi without any stressful bargain? Yes
- How’s the weather like during the event dates? 23 - 25 degree Celsius
- Are there large and active industries and communities who would be likely to support or sponsor the conference? Yes
- Does the city provide reasonable safety and security? Yes
- Will it be easy for participants to find foods who require some special dietary options? Such as vegan/vegetarian, halal, or non-alcoholic options. Yes
Dates
- Does the conference happen at the weekend? Yes
- Does the conference happen during the week?
- Does the conference overlap with any public or religious holidays?
- Does the conference overlap with any other large FOSS community events, Ubuntu community events or events from the Industry?
- Does the venue cost more money during certain dates?
- How long will the conference be? 3 days (2 days + 1 social event)
- What are your planned dates for opening up registration, call for papers, etc? Mentioned in the proposal
Venue
- Does the venue have a good collection of different sized rooms for large keynotes, networking rooms, and small breakout sessions? Are those rooms far away? Yes. Those rooms aren’t far away.
- Does the venue have microphones? Yes
- Does the venue have video projectors? Yes
- Does the venue have white screens? Yes
- Does the venue have whiteboards? Yes
- Does the venue have notice boards? Yes
- Does the venue have good network connections? (Both wired(ethernet) and wireless(Wi-Fi)) Yes
- Is there space for a catering(Finger foods, Snacks, Beverages) area? Yes
- Is there space for booths to be set up? Yes
- Are there shops, restaurants and pubs near the venue? Yes
- Can food and water be brought in? Yes
- Are there any police stations, fire stations and hospitals (or at least local clinics) nearby the venue? Yes
- If the venue costs a lot, Does the venue allow down payments? Target is to get a venue that is free of cost.
Accommodation
- Is there a large variety of different accommodation options available? Yes
- Are there accommodation options near the venue? Yes
- Can you organise cheap accommodation for visiting speakers? Yes
- Can you organise discounts with accommodation for conference attendees? Yes
- What is the cheapest cost? Most expensive? $20 - $75 per night
- How do attendees get from their accommodations to the venue? How long does it take? How much does it cost? Options: Taxi, Ride hailing app, Public bus. Time duration: 20 mins. Cost: NPR 25 (Public Bus), NPR 150 - NPR 500 (Range for ride hailing and taxi)
Travel
- Can you organise a different set of travel options to get to the host city? Yes. Planes and Buses.
- Can you organise discounts for travel fares? Yes. We can arrange discounts to reach the venue for attendees by partnering with different ride hailing services.
- Is it easy to get to and from the conference venue? Yes
- Is it easy to get to the city from the conference venue? Yes
- How far is it from the airport and train station to the conference venue? How long does it take? How much does it cost? Duration to reach venue from airport: 25 mins, Cost: NPR 25 (Via Bus)
- What is the average flight cost from major Asian countries to the host city during the proposed time?
- Seoul, Korea to Kathmandu, Nepal - $750
- Taipei, Taiwan to Kathmandu, Nepal - $780
- Kuala Lumpur, Malaysia to Kathmandu, Nepal - $450
- Beijing, China to Kathmandu, Nepal - $530
- Tokyo, Japan to Kathmandu, Nepal - $560
- Bali, Indonesia to Kathmandu, Nepal - $710
- Kolkata, India to Kathmandu, Nepal - $450
- Bengaluru, India to Kathmandu, Nepal - $450
- Delhi, India to Kathmandu, Nepal - $260
- Can you provide Visa invitation letters in case the speaker needs one? Yes
Financing
- Have you got any local fiscal sponsor who will hold local team fund and handle receiving money, contracts and expenses mostly for local transactions? Yes. Mentioned in the proposal.
- Have you checked local business and tax laws carefully for your country before submitting bid? Yes
- Do you have funds easily available to make expense in advance before sponsorship fee arrives?
- Did you factor in currency conversion into your budget? Yes
Local team
- Do members of the local team have any experience on organising large scale events or international events? Yes
- Did all members of the local team have signed up for launchpad.net and signed for Ubuntu Code of Conduct on their Launchpad profile? Yes
- Did all members of the local team have read the UbuCon Asia Code of Conduct? Yes
- Is there anyone from the local team who has experience with previous UbuCon Asia? Either as a participant, speaker, volunteer or organiser. Yes - Aaditya Singh
- Is there anyone from the local team who is actively involved with Ubuntu LoCo in their region or broader Ubuntu community?
- Can at least 2 members of the local team communicate in English and can join the bi-weekly sync meeting with the global team? Yes
- Who will be dedicated to reviewing session proposals together with the global team? Aaditya Singh (aadityasingh@gnome.org)
- Who will be dedicated to arranging travel with overseas speakers together with the global team? Sailesh Singh (launchpad / discourse: Sailesh Singh in Launchpad)
- Who will be dedicated to handling sponsorship together with the global team? Rabina Karki (launchpad / discourse: Rabina Karki in Launchpad)
- Have you got at least 10 members (including you) who can dedicate to organising UbuCon Asia? Yes
- We use matrix for main communication. Note that local team members are also required to use matrix to communicate with the global committee.