Meeting Chair
@sukso96100
Meeting Agenda
Meeting note will be posted as reply on this topic
- Roll call
- Action items from last meeting follow up
- Sponsorship team
- Finalize sponsorship prospectus soon
- Demographics pie chart: 2024 local team
- City & Venue: 2025 Local team
- Become a sponsor page: Ronit
- Add sponsor contact info on sponsor contact google sheet
- Start contacting sponsors once prospectus published
- Contact Joyce Young for reaching out more sponsors: fenris
- 2024 Local team: Prepare and share 2024 demographics data
- Ary + Syazwan: Onboard Bayu to the team
- Local team: share updated once venue MOU done
- Youngbin, Aryan: Publish rest of 2024 video once available.
- UbuCon Asia 2024
- Post event report - With statistics data
- UbuCon Asia 2025
- Role signup
- Dates & Venue confirmation
- Date Aug 30-31
- MOU in progress to confirm venue. Will be completed around Dec 6
- Budgeting
- Sponsorship (Fundraising)
- Registration
- Content
- FOSSASIA Summit 2025? FOSSASIA Summit 2025
- AOB
- Action items
Attachments and Links
https://discourse.ubuntu.com/t/ubucon-asia-2025-team-meeting-2024-12-01-12-00-utc
Meeting Chair
@sukso96100
Meeting Participants
@sukso96100 @younggunner14 @fenris @aryulianto @saileshsingh36 @utsavdotdev
Meeting Agenda
Action items from last meeting follow up
- Sponsorship team
- Finalize sponsorship prospectus soon / Published
- Demographics pie chart: 2024 local team
- City & Venue: 2025 Local team
- Become a sponsor page: Ronit
- Add sponsor contact info on sponsor contact google sheet / In progress
- Start contacting sponsors once prospectus published / In progress
- Contact Joyce Young for reaching out more sponsors: fenris
- → Not yet, Will send this week (with cc to community team)
- 2024 Local team: Prepare and share 2024 demographics data / Done
- Ary + Syazwan: Onboard Bayu to the team
- Email sent, No response yet.
- Ary will give reminder to Bayu on Monday in-person
- Local team: share updated once venue MOU done / In progress
- Youngbin, Aryan: Publish rest of 2024 video once available. / Not yet
UbuCon Asia 2024
- Post event report - With statistics data / Agenda skipped
UbuCon Asia 2025
Role signup
Reminded particpants to fill in spreadsheet
Dates & Venue confirmation
- Date: Aug 30-31
- Discussion with the principal and coordinator is done. Aaditya will send a venue partnership proposal to XSC soon.
- Action: Local team to share room details with some photos
Budgeting
- Local team to fill in budget sheet based on quotes from vendors
- Global team to get estimated numbers for travel grant budget (for overseas)
Sponsorship (Fundraising)
Registration
- Ticket pricing - by local team
- Standard ticket: 1000 NPR for 2 days
- Donation ticket: Standard * 5 or more
- Which platform to use (Either Indico or Local registration platform)
- Indico (events.canonical.com) - Filed issue to setup payment plugin
- Local platform - Something like KonfHub would be best
- Some candidates being considered
Content
FOSSASIA Summit 2025?
FOSSASIA Summit 2025
AOB
- Local team launching: Will have people in charge of logistics, marketing, sponsorship and more before the next meeting.
- Aaditya managed to reach out to some people interested in rebooting Nepal LoCo, If things go well, Nepal LoCo could be involved with organizing this event.
Action items
- Contact Joyce Young - Follow up once got response: @fenris @aryulianto
- @aryulianto to follow up with on-boarding Bayu to global team
- Local team to share Venue confirm progress and room details with some photos
- @sukso96100 @aryan : Publish rest of 2024 video once available.
- Local team to fill in budget sheet based on quotes from vendors
- Global team to get estimated numbers for travel grant budget (for overseas)
- @sukso96100 to check Indico payment plugin request
- Local team to find some local registration platform
- @sukso96100 to post on discourse regarding fossasia booth - to check if any folks willing to join
- Next meeting: 2025-01-05T12:00:00Z