Meeting Chair
@youngbin
Roll Call
@sukso96100 @rjhsiao @saileshsingh36 @utsavdotdev AshutoshVaidya(Local) BayuAji
Updates
Recent ad-hoc meetings
- Media Partner for UbuCon Asia 2025 secured
- Local team wants to target professionals (75%) and students (25%) for audience.
- There is a potential sponsor that might join with the gold tier interested to see security topics in our event. Local team requests a global team to gather speakers with security topics.
- Local team is currently contacting well known speakers and also some professors
- Local team will now also reach out to global sponsors.
Action Items from Last Meeting Follow-up
- Syazwan to prepare blog post draft for attendee promo
- Youngbin to follow up with Mauro regarding sponsorship
- Local team to submit pull request for media partner logo (Utsav will open one)
- Fenris to contact Canonical for Indico payment integration
- Syazwan to post CFP announcement on blog by Feb 28
- Marketing team to continue CFP promotional campaign (in progress)
- Local team to publish indoor venue map once finalized / not labelled yet, will be published within 1-2 weeks.
- Local team to share who will be joining the content team members before CFP starts
- Aaditya, Sailesh, and Utsav are part of the content team ← Sailesh needs access to Indico reviewing area
Meeting Agenda
Sponsorship
- Local team: We are directly reaching out to key decision-makers in companies and scheduling calls with them. As a result, we have a few meetings lined up this week.
- Youngbin followed up with Mauro regarding monetary and in-kind sponsorship.
- Onlyoffice not joining this year
- Screenly – need to check if we want their Screenly for events (digital signage solution). Nudge screenly including that info.
Content
- Indico Reminder – Ensure event dates are fixed on Indico.
- Security topic speaker outreach – RJ will contact the Ubuntu Security Team (security@ubuntu.com).
- Speaker Selection – Focus on 76% professionals, 24% students for the target audience.
Registration
- Ticketing Partner Update
- Khalti has not provided a positive response. Since we are running out of time. We are looking for alternative options.
- Hamro Patro and IME Pay have shown interest. A meeting is scheduled this week for further discussions.
Website Updates
- Indoor maps will be published soon.
- Event dates need to be fixed on Indico.
- Media partner logo to be published.
AOB (Any Other Business)
- FOSSASIA - Ubuntu Booth
Action Items
- Syazwan – Prepare blog post draft for attendee promotion
- Youngbin – Follow up with Mauro for sponsorship
- Local Team – Submit pull request for media partner logo
- Fenris – Contact Canonical for Indico payment integration
- Syazwan – Post CFP announcement on blog by Feb 28
- Local Team – Publish indoor map once finalized
- RJ – Contact Ubuntu Security Team (security@ubuntu.com) to gather speakers for security topics.
- Local Team – Provide updates once the registration platform is confirmed
- Sailesh – Publish these meeting notes on Discourse
- Next meeting March 23rd 12:00 UTC