UbuCon Asia 2025 - Call for Bids!

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Hello! While UbuCon Asia 2024 will be happening very soon - this weekend, We would like to open Call for bids for UbuCon Asia 2025. If you would like to host UbuCon Asia 2025 in your city, Please have a look at details below and submit bid to host the event.

UbuCon Asia

UbuCon Asia is an event organised by Ubuntu Communities in Asia. It’s for everyone who is involved with or interested in Ubuntu, Linux and other Free and Open source technologies. It is also a place for Ubuntu people from Asia to connect, learn, and share their knowledge with each other.

The event usually happens annually during 3rd quarter of each year. And it accommodates around 300 participants for 2 conference days and 30~50 to participants for day trip right after conference days. Learn more on our website and docs.

Submitting bid

Bids for UbuCon Asia from 2025 will be a discourse post created from the template we provide. To start preparing your bid, simply go to UbuCon Asia Bid Template and click New topic from this template button on top. Then set the title, category and tags as below.

Once done, since there are many content to fill out for the bid, It’s better to create or save the post first. Then you can click edit button to continue preparing your bid. (Don’t forget to save the draft so that you won’t loose contents you’ve been filling in) Each section of the bid template provide guidance on what you need to prepare and what information you need to provide. You may follow guidance to fill out contents.

Please also note that your bid should demonstrate that:

  • The location is easily accessible by plane or train from major cities in Asia
  • You have a motivated local team with a few core members, preferably with experience in event organisation
  • A suitable venue is available to host the event
  • There are affordable accommodations and places to eat
  • There is a local industry and government support
  • Your local team can raise and handle funding and contracts for the event

For reference, you may have a look at bids from past years.

Once you’re ready to submit your bid, please reply to this post with link to your bid on discourse. Then it’s ready to be reviewed.

Countries not eligible for the bid

Note that following countries already hosted UbuCon Asia in recent years are not eligible for bids this time. As one of this event’s purpose is to engage with diverse Ubuntu LoCos in Asia.

  • South Korea(2022)
  • Indonesia(2023)
  • India(2024)

Deadline

Deadline to submit your bid would be 2024-10-15T14:59:00Z. Our goal is to announcement next location during Ubuntu Summit this year. But depending on circumstances, We may extend deadline and postpone announcement. We’ll make announcement in this case.

Present your idea at UbuCon Asia 2024

If you’re joining UbuCon Asia 2024 and have some rough idea on hosting UbuCon Asia in your city, We have a BoF session for that on Day 2 11:35 AM at Room 1. We encourage you to join and share your idea. To present your idea, just contact the committee and let us know. We’ll add you on our list then invite you to the stage during the BoF.

https://events.canonical.com/event/47/contributions/373/

Questions or need help?

If you have any questions, need help or advices on preparing bid, feel free to contact the committee.
You may either join our chat or send email to contact at ubucon.asia

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