Meeting participants:
@sukso96100 @rjhsiao @aryan @jipangmenjerit @fenris @bhavi Devanshu
Meeting chair:
@sukso96100
Action item follow up from last meeting
- Bhavi: Follow up with CDAC
- Aryan - Discuss with design team and get quote for banners and booth
- Local team: Update payable sheet - Waiting on designs to get final quote
- Youngbin, Fenris - Make sure to inform Canonical EA that we already make payment for the trip.
- Youngbin to publish meeting note on discourse.
Financing
- CDA funding - fenris - submitted, need follow up with Mauro
- Local team folks to visit Jaipur on 13th August for checking venue and facilities
Registration
- Total 220 registration by now
- Gave some JECRC students basic tickets
- Some volunteers and venue contact person also got some free tickets
- Screenly talk speaker participation is now confirmed
Promotion campaign
- Featured speakers promotion - in progress through social media - Done
- Sponsor promotions social media posting - Done
- Other speaker promotion
- Promotions on pause to create designs for merch
Travel grant & Visa
- Travel grant review tasks are now done
- Hotel booking: Staff confirmed they got the money, receipt is now also issued
- Visa: MHA Approval status - Bhavi called, issues is escalated, 10th Aug is the ultimatum given by MEA