Meeting participants:
@sukso96100 @rjhsiao @aryan @jipangmenjerit @fenris @bhavi @srijancodes
Meeting chair:
@sukso96100
Action item follow up from last meeting
- @aryan - To arrange hotel booking / Done
- @fenris - To submit CDA / Done
- @sukso96100 - To prepare Call for bid announcement - Not yet
- @sukso96100 to publish a meeting note. - Done
- Next meeting July 14
Sponsorship
- Bugs : UbuCon Asia
- Confirmed: Canonical, Onlyoffice, FOSSUnited
- 1 Interested Sponsor - Silver or Gold
- Need to check: Ubuntu Korea - Busy with UbuCon Korea 1 month
Financing
- Expected income - same
- Payable plans
- Hotels - looking for other hotels currently
- Video team expense details will be submitted soon - @aryan
- Bank account info issue? any updates?
- Merchandise - Quote ready
- Sponsor booth - Need to check pricing
- Banners and Flex, Decoration, etc. - Need to check pricing
- Food - Lunch, Conf dinner, Snacks, etc. - Need to check pricing
- CDA funding - @fenris - submitted, need follow up with Mauro
Registration
- Total 160 registration by now
Promotion campaign
- Featured speakers promotion - in progress through social media
- Sponsor promotions social media posting
- Other speaker promotion
Travel grant & Visa
- Hotels, Transit cost application review - already done
- Visa Proccess - Indian Visa - UbuCon Asia 2024
- We have already got all info for invitation
- Currently submitted list of participants to the ministry and waiting for approval.
- Once approved, local team can provide visa letter. Will take around 1~2 weeks.
Ubuntu Summit 2024
- Fenris, Bhavi, Aryan submit talk - Local community chellenges in India
- Community booth
- UbuCon Organizer BoF - https://events.canonical.com/event/51/abstracts/597/
UbuCon Asia 2025 Call for bids announcement preparation
- Timeline
- Open Call for bid
- As soon as we ready to announce
- Close Call for bid & start review
- Deadline around late September or early October
- Announce next location + promotion + sponsor reachout:
- Deadline would be late October or early November
- Maybe during Ubuntu Summit 2024? Oct 25-27
- Open Call for bid
Action items
- @bhavi to follow up with sponsor
- @aryan to get pricing and quotes on merch, booth, banners (and other venue decorations), all food expenses
- Local team to provide updates on visa approval from the ministry once got notified
- Publish meeting note on discourse - @jipangmenjerit
- Next meeting: July 28