UbuCon Asia 2024 Team meeting 2024-06-30 12:00 UTC

Meeting participants:
@sukso96100 @fenris @aryan @asmitbm @rjhsiao

Meeting chair:
@sukso96100

Action item follow up from last meeting

  1. @aryan : Get group booking pricing for accommodations - In progress
  2. @sukso96100: Send grant reject notification for speakers with abstract rejected - Done
  3. @sukso96100, @fenris, @aryan, @bhavi Decide maximum budget for travel grant (based on reviewed amounts) - Done
  4. @fenris Check if @jipangmenjerit (speaker) will need grant - Done
  5. @rjhsiao Send out mails to backup speakers - Done

Sponsorship

  • New sponsor who would like to join with silver level confirmed. @bhavi will follow up.

Financing

  • Things to pay
    • Hotels for sponsored attendees - @aryan is looking for other hotel options currently
    • @aryan - Video team expense details will be submitted soon
  • @fenris will submit CDA request after the meeting

Registration

Total 112 registration by now

Promotion campaign

  1. Featured speakers promotion - in progress through social media
  2. Sponsor promotions social media posting
  3. Other speaker promotion

Travel grant & Visa

Most organizers and speakers submitted their information for visa process except for one remaining speaker.

UbuCon Asia 2025 Call for bids announcement preparation

  1. Timeline
  2. Open Call for bid
    1. As soon as we ready to announce
  3. Close Call for bid & start review
    1. Deadline around late September or early October
  4. Announce next location + promotion + sponsor reachout:
    1. Deadline would be late October or early November
    2. Maybe during Ubuntu Summit 2024? Oct 25-27

Action items

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