Meeting participants:
@sukso96100 @fenris @aryan @asmitbm @rjhsiao
Meeting chair:
@sukso96100
Action item follow up from last meeting
- @aryan : Get group booking pricing for accommodations - In progress
- @sukso96100: Send grant reject notification for speakers with abstract rejected - Done
- @sukso96100, @fenris, @aryan, @bhavi Decide maximum budget for travel grant (based on reviewed amounts) - Done
- @fenris Check if @jipangmenjerit (speaker) will need grant - Done
- @rjhsiao Send out mails to backup speakers - Done
Sponsorship
- New sponsor who would like to join with silver level confirmed. @bhavi will follow up.
Financing
- Things to pay
- @fenris will submit CDA request after the meeting
Registration
Total 112 registration by now
Promotion campaign
- Featured speakers promotion - in progress through social media
- Sponsor promotions social media posting
- Other speaker promotion
Travel grant & Visa
Most organizers and speakers submitted their information for visa process except for one remaining speaker.
UbuCon Asia 2025 Call for bids announcement preparation
- Timeline
- Open Call for bid
1. As soon as we ready to announce - Close Call for bid & start review
1. Deadline around late September or early October - Announce next location + promotion + sponsor reachout:
1. Deadline would be late October or early November
2. Maybe during Ubuntu Summit 2024? Oct 25-27
Action items
- @aryan - To arrange hotel booking
- @fenris - To submit CDA
- @sukso96100 - To prepare Call for bid announcement
- @sukso96100 to publish a meeting note.
- Next meeting July 14