Meeting participants:
@sukso96100 @aryan @rjhsiao @fenris @asmitbm @deepeshaburse @srijancodes
Meeting Chair:
@sukso96100
Agenda
Action item follow up from last meeting
- @sukso96100 to review KonfHub /done
- @sukso96100 to reach out companies met in fossasia for sponsor /done
- @aryan to contact FOSSUnited for sponsorship reminder /done
- @sukso96100 to contact Philipp for sponsorship gathering /done
- @rjhsiao to contact Philipp to ask for keynote speaker /done
- Everyone to work with CFP promo /done
- @sukso96100 to work with travel grant spreadsheet /done
- Continue discussion on more global committee members /in progress
- @devanshucodes to work with @srijancodes on filtering volunteers / mostly done
- @srijancodes to contact community partners to join our channel, promote posts and provide logos /done
- @asmitbm to create a CfP reminder post to be posted on the 20th /done
- @deepeshaburse to post the reminders on UbuCon Asia social media channels /done
- April 28 11:30 UTC /done
- @rjhsiao to publish meeting note on discourse /done
Sponsorship
- Sponsorship List
- Confirmed: Canonical, Onlyoffice, FOSSUnited
Financing
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Budget & Sponsor
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Expected income
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Payable plans
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Travel grant
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Deadline
* Speakers: April 30 * Other participants: May 30- Committee
- @fenris @jipangmenjerit @rjhsiao If you’re coming, and need a grant. Please submit an application asap!
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Flight
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Accommodation
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Registration
- When to open? - Right after closing the CFP
Call for proposal
-
FP promo url: https://2024.ubucon.asia/cfp
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Review https://events.canonical.com/event/47/abstracts/reviewing/
a. Deadline for reviewing: April 15
b. Please review folks coming from overseas folks (for handling visa)
Travel grant & Visa
- Check response on CFP and registration
Promotion activities
- @sukso96100: posted CFP deadline reminder on social media
- Registration promotion?
- Need a booth in COSCUP?
More Global Committee members
- @sukso96100 think we don’t have enough folks who would work with gathering intl sponsors. Me and @fenris have been tried to gather but not really successful so far (luckily we have Canonical and Onlyoffice who sponsor us every year. But we need more sponsors like this).
- Since me and fenris are both quite busy with work. I would like to suggest bring 1 or 2 more folk who would dedicate on gathering sponsors(which would be getting sponsor leads online or on-site, handle sponsorship process, and communicate with potential or confirmed sponsors) I thinking to post a topic on discourse.ubuntu.com for that. What do you think?
- Reach out previous members first - if not works, then post on discourse.
Action items
- Fill in payable plans - get quotes, fill in actual spending numbers. - @aryan
- Global committee members to submit CFP, grants if needed soon.
- Content team: Start review proposals today. Deadline is May 15
- Global team members: to reach out some new members we can bring to the team - from previous members first.
- Anyone joining COSCUP: Contact @rjhsiao and join booth activities
- @sukso96100 to reach out Philipp for help with sponsorship gathering - again
- post meeting note on discourse - @fenris
- Post CfP closure and registration opening - @deepeshaburse & @asmitbm
- Help in getting sponsors - @devanshucodes
- Volunteer reach out completion - @aryan , @devanshucodes , @srijancodes
Any Other Business/Matter (AOB)
- Any due/target date for our website to complete, is it after we finalize agenda/cfp?
- Remove some placeholders - youngbin to work on next week
- Contingency/Backup plan for covering our event
- Ask for advice from Community team or other community members
- Government funding? - Tourism government? MICE related funding?
- IT department funding? - https://www.meity.gov.in/content/major-foss-initiatives
- Check if Additional 2K USD possible from Canonical
- Sponsorship from Ubuntu KR - can be confirmed after Aug 10