Meeting participants:
@sukso96100 @aryan @bhavi @jipangmenjerit @srijancodes @devanshucodes
Meeting Chair:
@sukso96100
Action item follow up from last meeting
- Srijan → Updating visa section.
- Aryan & Bhavi to reach out to ticketing platforms.
- Will be going with Konfhub
- Will use personal account rather fiscal sponsors for payout.
- Asmit and Srijan to check for content on the website and get that done for release.
- Most content ready except for one related with Jaipur?
- Devanshu to look out for the local team in Jaipur.
- Working with Community partners and volunteers in Jaipur
- Aryan is also reaching out Tarun to reach out volunteers in Jaipur
- Youngbin to make Indico page public and then link on website.
- Deepesha and Asmit to promote the event by writing posts and creating content.
- Published Call for volunteers and community partners post
- Youngbin - Share access to social media accounts with Asmit, Aryan, and Deepesha.
- Asmit → To publish meeting notes
Sponsorship
- Contacted 20 companies by email so far
- Canonical logo exposure - Youngbin will contact Canonical if this would be ok
- We’ll use personal bank account rather then using local fiscal sponsor as there are no tax issues with running event funding
Registration
- Will use Konfhub. For payout, will use local team’s bank account (personal bank account of an organizer)
Call for proposals
- Keynote: 1 speaker should be from Canonical. Another keynote speaker should be invited from the community.
- Promo
- Aryan is contacting with some folks who has many connection with local tech communities
- Bhavi contacted Canonical staff India
- Srijan contacted some folks who might submit proposal
- Youngbin https://blog.ubucon.asia/post/uca24-contribute/
Travel grant & Visa
- We’ve confirmed which organization will provide visa invitation
- Travel grant
- It’s based on travel grant application submission rather talk proposal
- Canonical speakers are expected to handle travel by themselves
Promotions
- Promotion activities
- FOSSASIA - Youngbin, Bhavi
- Local promotion activities?
- We got many more community partners. They would be helpful for local promotion activities and gathering sponsors.
Action items
- Youngbin to Contact Philipp for Logo on website
- Setup Konfhub
- Bhavi to reach out local sponsors
- Asmit, Deepesha creating post for CFP reminder + Selected community partners announcement
- Devanshu, Srijan to look for local team (in Jaipur), and community partners
- Aryan to contact JECRC for jaipur information for publishing on our website.
- Youngbin to publish meeting notes on discourse.
- Next meeting: 2024-04-14T12:00:00Z