Meeting participants:
@sukso96100 @aryan @asmitbm @srijancodes @deepeshaburse @rjhsiao
Meeting Chair:
@sukso96100
Action item follow up from last meeting
- Youngbin and Deepsha to work on fossasia booth design Penpot
- No updated on booth application yet
- Youngbin to work on indico setup and ask Philipp to copy paste to production
- Not asked Philipp to set up yet
- Bhavi to share venue updates
- Youngbin and Aryan to check with Canonical for sponsorship pricing
Sponsorship
- Revised sponsorship table review: 5 tiers max 10K USD
Registration
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OSC PayPal - No
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OSC Stripe + Indico - Will need to check with Philipp and OSC
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Alternative options
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Things to check
- Fee for paid event
- payment method for registration
- When registration money paid out: every time registration made or whole fund at once after the event.
- Can foreign business entities also receive the fund collected with registration?
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Available alternatives
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Reskill - Bhavi
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Konfhub - Aryan https://konfhub.com/pricing
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Call for proposal
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Content team members: @rjhsiao , @deepeshaburse, @aryan, @sukso96100(backup)
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Tracks
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Session types
- Keynote - 50min
- Talk - 30min
- Workshop - 90min (1h 30min)
- BoF - 90min (1h 30min)
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When to open - As soon as venue confirmed
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When to close:
- For international speakers - No later than 2 months and 15 days before the event. - For visa and travel confirmation
- For local speakers - No later than 2 month before the event
Visa
- https://2024.ubucon.asia/venue-and-travel/getting-to-city/
- @aryan to ask @srijancodes to work with visa process documentation and publish info on website.
Promotion activities
- FOSSASIA booth - Youngbin and Bhavi will be joining in-person
- Booth application submitted - no response from organizer yet
- Booth design - not submitted yet
Joint event with GNOME.Asia decision
- Joint event or just Community partner?
- Our decision is community partner.
Action items
- @asmitbm to update to sponsorship proposal with 5-tier table
- @sukso96100 to ask OSC and Philipp for Strip+Indico integration
- @aryan & @bhavi to reach out Reskill and Konfhub for their service details
- @sukso96100 to work with CFP details on Indico
- @srijancodes to work with Visa process documentation & publish visa info on website
- @sukso96100 to work with Travel grant process documentation
- @sukso96100 to follow up with fossasia booth
- Next meeting: March 10th 12:00 UTC
Getting Involved
Would like to join the organizing committee? Feel free to contact one of our steering role members @sukso96100 @aryan @bhavi @fenris @jipangmenjerit