Local team meeting | Nov 19 11:00 AM ~ 01:00 PM UTC+9
Final meeting just before the event dates.
Present:
- @sukso96100
- Junhyeon Bae
- @mscho7969
- Giyeon Bang
- @sigmadream
- Gyuseok Jung
Checklist
Sponsorship
Contracts & payments
- WhaTab Labs - Contract in progress
- Canonical Ltd. - Contract in progress
- Naver Cloud - Contract in progress
- NHN Cloud - PO approved, Not paid yet.
- Microsoft Korea
Sponsored talks
- Canonical - confirmed
- NHN Cloud - not yet
- Elastic - not yet
- Onlyoffice - confirmed
Web & Content
- @sigmadream to collect presentation slides and pre-recorded videos.
- Information for closing speech, Lightning talk, Kwangyeon’s workshop is missing on website.
Travel
- Flights for 3 speakers - done
- Visa for @rs2009 and @axon-rb - waiting for visas to be issued
- Hotel booking - done
- Cancel remaining hotel rooms
Social events
- Dinner: Venue, catering ready
- Group tour - contract almost done with smaller participants (20pax)
Marketing
- Attendee gathering: foreigners at least 50 pax
- Attendee gathering: 300 at least
- Ticket discount promotion
- Canonical blog posting - almost done
- Order neck warmer / Canceled
- Order stickers, nametags / @mscho7969
- Buy stickers for social event, workshop participant marking
- Order necklace wallet - done
Venue
Banners
- Canonical booth backdrop design - not yet
- Silver sponsor booth backdrop designs - done
- Wall/Hanging/Standing banner designs - done
- @sukso96100 to design standing banner with “Ubuntu Korea” logo
- Giyeon to give direction on banner placement on event preparation day.
Facilities installation
- Silver booth: Tables, Table covers, Banners - Giyeon to check
- Diamond booth: Frame installation, Banner backdrop - @sukso96100
- Simultaneous interpretation booth and equipment - Junhyeon to monitor install process
- Workshop room recording equipment setup - Giyeon to monitor
- Network installation - @mscho7969 to remind Plan9 (fiscal host) to make payment soon.
- BoF: Test and setup speaker phone - @sukso96100
- Power strips
- Install on sponsor booth, reception and workshop room
- Junhyeon to manage install and removal
Meal
Lunch
- Subway sandwich - Vegan sandwich and BLT sandwich
- Place order on Nov 26 12PM
- Place order on Nov 27 12PM
Conference dinner
- @mscho7969 to manage the event overall
- @sukso96100 and Junhyeon to navigate foreign participants to the dinner venue
Hoodie, Nametags, Walkie-talkie, Chatrooms
- Junhyeon to check hoodie size for volunteers
- @mscho7969 to check hoodie delivery
- Reception manager to distribute hoodies.
- @mscho7969 to check stock and distribute necklace wallet and nametags.
- @mscho7969 to receive walkie-talkie rental package
- Junhyeon to distribute/collect walkie talkie.
- Junhyeon to create group chat for staffs
- @sukso96100 to announce participant group chat on opening speech