Meeting Chair
Roll Call
@sukso96100 @rjhsiao @saileshsingh36 @bajinra @younggunner14 @fenris Mac(COSCUP) Joe Angel(COSCUP) Singing(COSCUP) nfsnfs(COSCUP) Yan(COSCUP)
Updates
Action Items from Previous Meeting Follow-up
COSCUP
- Confirm room allocation on Sunday then inform UCA team → (In progress)
- Merchandise fundraising
- Check if UCA team can sell merch to support event
- Condition:
- Must be strictly non-profit
- No promotional or commercial sales → (In progress)
- Provide Sponsorship prospectus to the team → (Done)
- Discussion on providing a token of appreciation for all speakers → (Done)
UCA
- Submit Booth applications for 2 teams → (Done)
- Discuss what kind of additional signages will be needed → (Not yet)
- Finalize CFP setup → (Done)
Meeting Agenda
Venue
- Room Allocation
- Day 1: AU Hall ×1 (~187 pax)
- Day 2: TR Classrooms ×2
- Room 210 (~100 pax)
- Room 211 (~50 pax)
Booth
- Total 2 booths in TR building
Sponsorship
- Model follows previous year (COSCUP structure)
- Share event website link with potential sponsors
- Once sponsor is confirmed → coordinate with COSCUP
Visas
- Clarification: Tourist visa vs Visitor visa
- Visa Guide (seeking feedback): Visas and other travel requirements
- Supporting Resources
Merch
- Event T-shirt is planned, and will be co-branded (Bayu collaborate for design)
Content / CFP & Policies
- COSCUP AI Translation tools & CFP agreement discussed
- Required Updates to CFP:
- Add COSCUP Code of Conduct (CoC) link to webiste
- Add Data consent to COSCUP team and AI translation consent
Action Items
- UCA Team
- Adjust CFP form: Add CoC, COSCUP Speaker Agreement, Data consent to COSCUP team and AI Translation consent
- Discuss what kind of additional signages will be needed
- Start sponsor outreach
- COSCUP Team: Provide sponsorship prospectus (link or PDF)
- Next Meeting : April 29, 2026, 12:00 UTC via Jitsi Meeting