Meeting Chair
Roll Call
@rjhsiao Mac Taylor(COSCUP), Joe Angel (COSCUP), Liu Chun Ian-(Yanyiyi)(COSCUP)
Updates
Action Items from Previous Meeting Follow-up
UCA
- RJ: Sync proposals to Pretalx and work with the timetable → (Done)
- Prepare Day 1 opening and closing sessions (10 min each) + Prime Session speaker introduction → (Done)
- Provide slides for Day 2 closing, if any → (In progress)
- Inform Canonical about sponsorship updates, if any → (Done)
COSCUP
- Handle Kannupriya Kalra’s case → (Done)
- COSCUP has accepted the proposal, but the speakers have not yet confirmed their attendance.
- Therefore, the session is currently not listed on the schedule.
- Work on merch design and ask UCA for review → (Done)
- Provide previous year’s Day 1 opening slide references → (Done)
- Provide Prime Session slot (start time / end time) → (Done)
- Provide indoor map for room locations and booths → (In progress)
- COSCUP design team will release the indoor map.
- All assigned session rooms are listed in the Google Sheet.
- VISA application status → (In progress)
- Negotiating with BOCA.
Meeting Agenda
Joint CoC Board
Code of Conduct References
- UbuCon Asia CoC: Code of conduct
- COSCUP CoC: https://hackmd.io/@coscup/cococo-en
- COSCUP report email: coc@coscup.org
CoC Report Handling
- If a report is received, the relevant teams will cooperate on the investigation.
- Discuss whether and how cases should be shared between the COSCUP and UbuCon Asia teams.
- Add Youngbin to the CoC email handling for cases related to the 2026 events, especially UbuCon Asia matters.
CoC Teams
- COSCUP:
- Yan Yan
- NFS
- Joe Angel
- Others as required
- UbuCon Asia:
- Youngbin
- RJ
- Others as required
COSCUP CoC Procedure
- Reports can be accepted for up to one month after the event.
- Decide who will handle a report within two weeks.
- Form a sub-team to handle the issue when necessary.
- Handle the issue and announce the resolution if required.
UbuCon Asia CoC procedure:
Sponsorship
- Canonical sponsorship invoice has been issued.
Marketing & Design / Merch
- No specific updates discussed.
Content
- No specific updates discussed.
Booth
- Booth and community track guidelines:
Venue & Room Allocation
- Transportation guidelines:
COSCUP Resources & Articles
-
Find BoF / Hacking Corner here:
Welcome Party
- Welcome party invitation codes have been prepared for UbuCon Asia speakers and organizers.
- Booth volunteers will receive invitation codes separately.
- Welcome party guidelines
- The party is free to attend.
- Outside food is allowed.
- Attendees can also purchase tickets to support the event.
City Tour — August 10
- COSCUP x UbuCon Asia 2026 City Tour:
- Google Form will be shared once finalized by COSCUP.
Case 1 — Fallback
- 11:00–14:30 — Lunch Gathering
- Prior RSVP required; no walk-ins.
- 15:00–16:30 — City Walk @ Chiang Kai-shek Memorial Hall
- 18:00–20:00 — Night Market Tour @ Raohe Night Market
- Participants will travel together between activities.
- Participants may join any or all segments.
Case 2 — Preferred
- Proposed activity:
Opening Slides
- COSCUP team will share the opening slide template next week.
Action Items
-
UCA
- Work on Day 1 opening and closing session slides.
- Provide slides for Day 2 closing, if any.
- Distribute welcome party invitation codes to speakers and organizers.
- Set up members for
coc@ubucon.asia. - Ask speakers and volunteers to sign up for the city tour once the form is ready from the COSCUP side.
-
COSCUP
- Provide the opening slide template.
- Set up members for
coc@coscup.org.
-
Both
- Continue coordination on the Joint CoC Board and report-handling procedure.
- Coordinate city tour participation and communication.
- Coordinate venue map and event information updates.
-
Next Meeting: July 29, 2026 – 12:30 UTC via Jitsi Meeting