UbuCon Asia 2026 Team meeting 2026-06-10 13:30 UTC

Community
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Meeting Chair

@saileshsingh

Roll Call

@rjhsiao @sukso96100
Buo-ren Lin 林博仁(Local) Tony(Local)

Updates

Action Items from Previous Meeting Follow-up

  • Youngbin

    • Contact Ronit, Rishi, Laksh, and Shivay regarding travel grant budgeting for proposals #123 and #135.
      • Shivay will not be travelling.
      • Ronit, Rishi, and Laksh agreed to the suggested travel grant amount.
    • Follow up with Fenris regarding pending proposals → (In progress)

  • RJ

    • Follow up with accepted speakers after June 8 → (Done)
      • Follow-up emails have been sent.

  • Content Team continue reviewing remaining proposals. → (In-Progres)

Meeting Agenda

Content

  • Acceptance Status
    Current accepted sessions:

    • Talks: 19 / 19
    • BoF: 1
    • Workshops: 5 / 5
      It was confirmed that allocating the BoF session to the COSCUP BoF slot allows UbuCon Asia to schedule two additional talks, and the team agreed to proceed with this approach.

  • Speaker Participation
    The team reviewed speaker confirmations and remaining proposal decisions.

    Accepted Proposals

    • #143 — UBports Talk
    • #131 — Canonical Talk
    • #135 — L10N Workshop
    • #105 — Desktop Talk
    • #134 — Data Talk

    Conditionally Accepted

    • #140 (Speaker: @rabinakarki )accepted with the condition that the speaker confirms participation without requiring a travel grant.

    Backup Proposals

    • #123 — Juju Workshop
    • #100
    • #108 (Can be converted into a talk if required)
    • #120 — Talk
    • #132 — Talk
    • #141 — Fenris’ proposal

  • Speaker Updates

    • Aadarsha (#107) will not be attending the event.
    • Jianlin Lv (#104) is expected to be unable to travel to Taiwan, and the proposal will not proceed.

Action Items

  • RJ: Follow up on backup proposals. Send acceptance notifications for proposals:
    • #143, #131, #135, #105, #134
  • Sailesh: Contact Rabina (#140) regarding travel grant requirements.
  • Youngbin
    • Follow up with Fenris regarding presentation materials.
    • Approve travel grants for Laksh and Jungmin.
  • Next Meeting: June 16, 2026 – 13:30 UTC via Jitsi Meeting.