UbuCon Asia 2026 Team meeting 2026-05-28 13:30 UTC

Community
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Meeting Chair

@sukso96100

Roll Call

@aryan @fenris @saileshsingh @rjhsiao @jipangmenjerit @younggunner14
Tony(Local) Shawn(Local) Buo-ren Lin 林博仁(Local)

Updates

Action Items from Previous Meeting Follow-up

  • Youngbin, RJ: Setup spreadsheet for proposal handover candidates → (Done)
  • Youngbin:
    • Contact speakers #91 and #95 regarding merging proposals and converting them into a talk → (Message sent)
    • Contact Vutukuri Sreenivas (#108) regarding converting the proposal into a talk → (Done — speaker agreed)
    • Contact Jianlin Lv (#104) regarding Taiwan entry permit → (Done)
      • The speaker confirmed that their employer is unable to assist with the entry permit process.

Meeting Agenda

Content

Additional Room Allocation

  • RB-101 has been allocated for Day 1.
  • Capacity: 50 participants.
  • The room can be used for:
    • Additional talks
    • Workshops
    • A combination of both, depending on the final schedule.

UBports Proposal

  • Discussed the possibility of including a UBports session.
  • Rather than issuing a direct invitation, the team agreed to request a proposal and review it through the normal selection process.
  • Youngbin will contact the UBports team and guide them through the submission process.

Jianlin Lv Proposal (#104)

  • Discussion continued regarding the proposal from Jianlin Lv.
  • As the speaker cannot independently resolve the Taiwan entry permit issue, the team decided to postpone the acceptance decision until further discussion.

Workshop Review

The following workshop proposals were reviewed:

  • Ronit & Rishi
    • Confirm whether they can participate with an approved USD 1,000 travel grant.
  • Laksh Gambhir & Shivay Sharma
    • Clarify travel grant expectations before making a final decision.
  • Juju Workshop
    • If the two workshop proposals are merged, acceptance of Swetha’s talk will depend on the remaining talk slots.
    • If the workshops are not merged, one proposal may be scheduled as a talk and the other as a workshop.

Talk Review

  • Continued reviewing submitted talk proposals and discussing scheduling based on available session slots.

Action Items

  • Youngbin
    • Contact the UBports team and guide them through proposal submission.
    • Contact Ronit, Rishi, Laksh, and Shivay regarding travel grant budgeting for proposals #123 and #135.
    • Follow up on the proposed merger of the two Juju workshops.
    • Follow up with Fenris regarding pending proposals.
  • RJ, Send acceptance notifications for selected proposals on June 1, 2026.
  • Next Meeting: June 4, 2026 – 13:30 UTC via Jitsi Meeting
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