Meeting Chair
Roll Call
@rjhsiao
nfsnfs Lihan Chen (Local) Joe Angel (Local) Mac Taylor (Local) IU (Local)
Updates
Action Items from Previous Meeting Follow-up
UCA
- Add sponsor logo section on website → (In progress)
- Sponsor logos will be displayed after sponsorship payment is completed.
- Setup spreadsheet for proposal handovers → (Done)
- Review proposals and fill in the handover spreadsheet → (In progress)
COSCUP
- Review proposals and fill in the handover spreadsheet → (In progress)
- Currently, there are no COSCUP sessions identified for transfer to UCA.
- RJ will check COSCUP Pretalx regarding standalone UCA track submissions.
- Invite UCA designers to Mattermost → (Done)
Both Teams
- Discuss banner design specifications (size and design file format) → (In progress)
Meeting Agenda
Sponsorship
- Sponsorship guidance reviewed.
Marketing & Design
- Co-branded Merchandise
- Discussed co-branded T-shirt design.
- Design workflow and timeline need to be finalized.
- Target timeline for design completion is around July 2026.
- Co-branded sticker design was also discussed.
Content
- Speaker from China: Jianlin Lv (Abstract #104)
- Recommendation is for the speaker to seek assistance from their employer regarding entry permit arrangements.
- Proposal Handovers
- Discussed workflow for proposal handovers between COSCUP and UCA.
- Questions raised:
- Whether UCA proposals handed over to COSCUP should be entered into the COSCUP system.
- Which track should be selected in Pretalx for handed-over proposals.
- RJ will discuss the workflow with Joe Angel.
- Additional feedback from Lihan:
- COSCUP reviewers will review proposals listed in the spreadsheet.
- Additional information beyond spreadsheet entries may be required during review.
- Prime Session Speakers
- Confirmation deadline: July 11, 2026
- Candidates:
- Rex Tsai
- Shishir Subedi
- COSCUP team will assist with contacting Rex Tsai.
- Requested additional room: RB-101 for Day 1 (full day)
- UBports
- UBports talk proposal will be discussed by the UCA content team.
- UBports booth placement next to the Ubuntu Community booth was approved.
Invitation Letters
- Signature Authority
- Discussion on whether RJ can act as the local representative for invitation letters.
- Decision:
- RJ will sign invitation letters with name and date.
City Tour
Participation Models
- Invite-only Tour
- Budget and insurance considerations are required.
- Open Tour
- Organizers will publish the tour schedule and live location.
- Participants may join at any point during the tour.
- Further discussion required.
Venue
- Booth
- Ubuntu Touch booth placement next to the Ubuntu Community booth was approved.
- Room Allocation
Current UCA room allocation:- AU — Day 1 Sessions
- RB-101 — Day 1 Sessions & Workshops (newly added)
- TR-210 — Day 2 Workshops
- TR-211 — Day 2 Sessions
Additional Reference
Most international speakers and English-language sessions are expected to be concentrated in:
- TR-410 — OSPN (Open Source People Network) Japan
- TR-412-2 — Software Defined Vehicle
- TR-411 — Fediverse & Social Web
Room assignments for community tracks may still change. Final room allocation is expected to be announced on July 11, 2026.
Action Items
- UCA
- Send a message to Jianlin Lv suggesting they seek internal assistance from ARM regarding entry permit requirements.
- Continue proposal handover review process.
- COSCUP
- Continue reviewing handover candidates from the shared spreadsheet.
- Both Teams
- Continue discussions regarding proposal handover workflow and submission procedures.
- Next Meeting: June 24, 2026 – 12:30 UTC via Jitsi Meeting