Meeting Chair
Roll Call
@saileshsingh @rjhsiao @jipangmenjerit
@fourdollars(Local) Buo-ren Lin (Local) Shawn Wang (Local) Tonyhhyip (Local)
Meeting Agenda
Content
- Introduction to Indico review workflow and content review guidelines
- Review coordination process discussed with content reviewers
- Discussion regarding potential speakers coming from China
- Decision:
- COSCUP team will not provide visa letters
- After review submission, speakers from China will be asked whether they can independently handle entry permit requirements if their proposal becomes an acceptance candidate
- Matrix room setup → (Done)
Proposal Handover Sheet
- Proposal handover spreadsheet will be set up later
- Additional review and handover guidelines will also be provided
Content Review Schedule
- Deadline for review submissions (Indico proposals): May 13, 2026
- Deadline for handover proposal reviews (from other COSCUP tracks): May 17, 2026
- Acceptance meeting: May 20, 2026
- Acceptance notification period: May 18–21, 2026
- Final deadline for acceptance notifications: May 25, 2026
- Speaker confirmation deadline: May 31, 2026
Action Items
- Youngbin, RJ : Setup spreadsheet for proposal handover candidates
- Conduct acceptance meeting on May 20, 2026 – 13:30 UTC via Jitsi Meeting