Meeting Chair
Roll Call
@sukso96100 @rjhsiao @saileshsingh36 @aryan
Updates
Action Items from Previous Meeting Follow-up
- Youngbin, RJ: Ask COSCUP team if they can setup banner with custom design on our tracks (Not yet)
- Sailesh: Announce travel grant by Monday and publish meeting note (Done)
- Aaditya: Ask Bayu about social media campaign design template (In progress)
- RJ: Ask Taiwan LoCo to help with gathering speakers (Done)
- Aryan: Contact Mauro for Canonical speaker request (Done)
- All Organizers: Select role assignment (UCA26 Team Role Assignment) (In progress)
Meeting Agenda
Venue
- Day 1: AU (Auditorium)
- Day 2: TR Classrooms
- Room 210 (~100 pax)
- Room 211 (~50 pax)
Banner
- Banner design required
- Need to contact COSCUP team to confirm:
- Banner size specifications
- Possibility of custom banner for UbuCon Asia tracks
Sponsorship
Sponsor Outreach
- Reference: https://coscup.org/2026/en/sponsorship
- Aaditya and Youngbin has started reaching out to potential sponsors
Finances
Merch Sales
- Merch sales are allowed, but we will only distribute items (UCA stickers and Canonical conference packs ) and not sell them.
Travel Grant
- Applications received: 4
- Tracker: Bugs : UbuCon Asia Travel Support
Content
- Additional CFP fields (RJ to handle):
- Data consent to COSCUP
- AI translation consent
- Speaker agreement
- Submissions received: 22
- CFP Extension: Extended until April 24, Sailesh will publish the announcement.
- Prime session speakers → (Confidential, to be discussed next meeting)
Booth
- Participating teams:
- Ubu4cut
- Korean LoCo
- Taiwan LoCo (3+ people)
- Canonical (Mauro and team)
- Additional booth likely needed (8+ participants expected)
- Next step: Youngbin & RJ to discuss booth allocation with Mauro
Website
- Urgent:
- Add Code of Conduct (CoC) page
- Reference:
https://hackmd.io/@coscup/cococo-en
- Other pages:
- About and Organizers
- Venue information
Marketing & Design
- Design team: Bayu, Ganesh, Laksh
- Tasks:
- Align on design guidelines
- Reuse last year’s design if suitable
- Branding discussion:
- COSCUP × UbuCon Asia vs UbuCon Asia @ COSCUP
- Sponsorship brochure:
- Based on last year: Sponsorship Prospectus
- Youngbin to draft updated version
Action Items
- Aaditya: Follow up with Bayu on social media campaign design template (In progress)
- All Organizers: Complete role assignment (UCA26 Team Role Assignment) (In progress)
- RJ: Add additional CFP fields
- Youngbin, RJ: Discuss booth allocation with Mauro
- Aaditya, Bayu, Ganesh, Laksh: Align design guidelines
- Sailesh: Publish meeting note, CFP extension announcement and add CoC page on website
- Next Meeting : April 24, 2026, 13:30 UTC via Jitsi Meeting