UbuCon Asia 2026 Team meeting 2026-03-26 13:30 UTC

Community
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Meeting Chair

@sukso96100

Roll Call

@sukso96100 @rjhsiao @saileshsingh36 @aryan @younggunner14 @bajinra @jipangmenjerit

Updates

Action Items from Previous Meeting Follow-up

  • Youngbin, RJ

    • Inform COSCUP team about preferred room options (Done)
    • Ask COSCUP team about sponsor outreach guidance (Done)

  • Youngbin

    • Contact Mauro (@ilvipero) regarding: → (Done)
      • Travel grant funding (for non-Ubuntu members) with budget estimation
      • Ubuntu Community Booth coordination reminder
    • Publish Discourse announcements: → (Done)
      • Prime session speaker nomination
      • Booth volunteers

  • RJ: Submit booth application (Done)

  • Syazwan: Publish meeting note (Done)

Meeting Agenda

Venue

  • Day 1: AU (Auditorium)
  • Day 2: TR Classrooms
    • Room 210 (~100 pax)
    • Room 211 (~50 pax)

Banner

  • COSCUP team can set up banners with our own design
  • UCA team will confirm if custom banner for UbuCon Asia track can be arranged

Sponsorship

  • Sponsorship handled through COSCUP
  • Sponsor coordination process:
    • Once sponsor confirms commitment → coordinate via COSCUP

Finances

  • Merch Sales: Merch sales are allowed but further discussion required

Travel Grant

  • Sailesh - Announce travel grant by Monday

Content

  • Submissions received: 6
  • Prime Session Speaker Nomination: Nomination Form

Promotion & Outreach

  • Social media campaign
    • Aaditya to coordinate with Bayu on promo graphic template (based on last year)
  • CFP promotion
    • Personal outreach required
  • Speaker sourcing
    • Taiwan team coordination → RJ
    • Canonical speaker request → Aryan

Booth

Action Items

  • Youngbin, RJ : Ask COSCUP team about custom banner setup for UCA tracks
  • Sailesh : Announce travel grant by Monday
  • Aaditya (with Bayu) : Coordinate social media campaign design template
  • RJ : Coordinate with Taiwan LoCo for speaker outreach
  • Aryan : Contact Mauro for Canonical speaker request
  • Complete role assignment sheet (UCA26 Team Role Assignment)
  • Sailesh : Publish meeting note
  • Next Meeting : April 07, 2026, 13:30 UTC via Jitsi Meeting
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