UbuCon Asia 2026 Team meeting 2026-02-24 13:30 UTC

Community
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Meeting Chair

@sukso96100

Roll Call

@sukso96100 @saileshsingh36 @bajinra @jipangmenjerit @fenris @younggunner14

Updates

Action Items from Previous Meeting Follow-up

  • RJ: Contact RubyConf team for sponsorship reference → To be checked later
  • Youngbin: Contact Mauro / community team for booth discussion → No reply yet
  • Aaditya: Contact Ubuntu Technical Board for Prime Session speaker recommendation (Done)
  • Bayu: Design 2026 logo (In progress)
  • Youngbin & RJ: Previous follow-ups (Done)
  • Youngbin:
    • Contact Fenris for domain setup (Done)
    • Announce 2027 bid (Done)
    • Publish meeting notes (Done)
  • RJ: Remind COSCUP team to invite UCA team to Mattermost (Done)

Meeting Agenda

Sponsorship & Finances

  • Review the finance plan discussed in the previous meeting.

Content

Prime Session Speaker

  • Recommendation process for the prime session speaker is ongoing.

Topics / Tracks

  • Reuse existing UCA tracks since Indico is still being used for CFP.
  • Minor adjustments can be made if needed.
  • Coordination with COSCUP:
    • Non-Ubuntu-related topics → handed over to COSCUP team.
    • Ubuntu-related topics on other COSCUP tracks → reviewed by UCA team.

Session Types

  • COSCUP session durations:
    • Talk: 30 minutes
    • Workshop: 50 minutes
  • Discussion points:
    • Confirm whether 50-minute workshops are sufficient or if 90-minute workshops (as last year) should be retained.
    • BoFs: 60 minutes considered appropriate.
  • COSCUP team will provide available venue timeslots (opening/closing) to finalize session durations.

CFP Schedule

  • Start Date: 9 March 2026
  • Duration: 4 weeks (with a extension if needed)

Members joining Content team are requested to fill in the UCA26 Team Role Assignment sheet.

Website & Design

  • Logo Design: Bayu to deliver logo by Friday.

Action Items

  • Youngbin → Ask COSCUP team:
    • Whether 90-minute workshops or 50-minute workshops are preferred.
    • Share venue timeslot skeleton (open/close timing).
    • Handle team coordination follow-ups.
  • Syazwan
  • Bayu, deliver SVG logo by Friday.
  • All Organizers fill up UCA26 Team Role Assignment sheet.
  • Sailesh publish meeting notes on Discourse
  • Next Meeting : March 11, 2026, 13:30 UTC via Jitsi Meeting
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