Meeting Chair
Roll Call
@sukso96100 @aryan @saileshsingh36 @rabinakarki @jipangmenjerit @fenris @rpandox @rupesh-nepal @utsavdotdev @rjhsiao
Updates
Youngbin
- Test Eventbrite QR → Done
- Check refund for Ravi → contacted OSC
- Share booth specs with international sponsors → Not yet
Local Team
- Update conference dinner → Done
- Day trip planning → In progress
- Provide sponsor booth backwall design specs → available day after tomorrow
- Provide sponsor session info for NEC & Cloud Himalaya → Not yet
- Update sponsor logos on website → Not yet
Jipang + Content Team
- Finalize timetable on Indico → Done
Agenda
Sponsorship
- School of Bakery → chocolate stuffed donuts & cookies, logo needed on website
- Cash value: ~ Bronze Tier
- Benefit: Hi-Tea partner + space in canteen
- NEC & Cloud Himalaya → need sponsored talk details
- Mobility partner & Coffee partner → discussion ongoing (local team)
- Day trip sponsor → nearly finalized
- New sponsor deadline → 1 week before event
- Sponsor booth:
- Submit design files by deadline; otherwise, local team will use default design
- Global sponsors → Youngbin to inform about design
- Local team → share design specs (sizes, file format)
Marketing
Registration
- 300+ registrations → Sold out
- Canonical speakers not registered yet:
- Shishir Subedi
- Bikalpa Dhakal
- Andreea Munteanu
- Andreia Velasco Gomes
- Alex Lutay
- Global team urged to register soon
Travel Support
- Speaker travel schedule form updated → ticket form optional
- Andreea’s travel schedule submitted late
- UCA travel grant guests → booked at Thrive hotel
Content
- Sponsor talk schedule for NEC & Cloud Himalaya → schedule confirmed, content to confirm
- OnlyOffice → Eshaan claims as speaker, need confirmation with Denis
- Timetable finalization → ad-hoc meeting to finalize
Booth
- Sponsor booth manual → Booth Manual PDF
- Sponsors must submit design files by deadline, otherwise local team uses default
- Local team to share design specs (sizes, file format)
- Youngbin to communicate design with international sponsors
Website
- Update sponsor logos (School of Bakery & other confirmed sponsors)
- Social events page → conference dinner & day trip
Action Items
Website
- Update social event page (conference dinner & day trip)
- Fix sponsor logo sizes if needed
- Update all sponsor logos
Booth
- Sailesh → share booth spec
- Youngbin → share booth spec with international sponsors
Content
- Local & Content team → provide NEC & Cloud Himalaya sponsored talk details
- Youngbin → confirm OnlyOffice sponsored speaker (Eshan)
- Schedule ad-hoc meeting this week to finalize timetable
Registration
- Urge Canonical speakers to register
- Global team → register immediately
On-site
- Sailesh → check time & place for on-site meeting during conference days to gather global & local team
Next Meeting: August 24, 2025 at 13:30 UTC