Meeting Chair
Roll Call
@sukso96100 @rjhsiao @yushpokharel12 @saileshsingh36 @rabinakarki @rpandox @ronitblenz @utsavdotdev @rupesh-nepal Badal_Raut(Local) Ashutosh_Vaidya(Local)
Updates
-
Youngbin
- Follow up OnlyOffice & DeepComputing → Done
- Create promo code for backup speakers → Not yet
- Inform Ubuntu DDE booth result → Not yet
-
Syazwan
- Update timetable on Indico → Done
-
RJ
- Leave comment on Indico for backup speakers → Not yet
-
Sailesh / Local Team
- Provide co-speakers/co-authors list → In progress
- Follow up with actual room names on venue → In progress
Agenda
Sponsorship
- Canonical, OnlyOffice, DeepComputing
- Plan to bring 2 RISC-V boards via flight → check customs issues
- Lenovo contact via Mauro & Ken → no luck
- Local team:
- ISP sponsor: few companies at final stage of signing MoU; also looking for in-kind sponsorships
- Things Cyber → Booth package
- Logpoint → Bronze sponsor
- Secured sponsored talk slot with additional payment + in-kind
- School of Bakery → sponsoring chocolate stuffed donut and cookies
Travel Support
- Travel grant applicants → all processed
- UCA25 Hotel Guests → only 6 guests; local team looking for alternative hotel booking
Content
- Local Content Team CMS
- FINAL schedule (main schedule, not CMS) → timetable published
- Coupon code for co-speakers
Booth
- Sponsor Booths: Canonical, DeepComputing, Things Cyber
- Community Booths: Exhibition Info
- Ubu4cut → confirmed
- Ubuntu Kylin + openKylin → accepted
- Ubuntu DDE → Youngbin to send mail for result
- Booth Specs:
- Ground Outside: L 10x10 → 10, M 5x10 → 20, S 4x8 → 20
- Diamond → in front of keynote hall
- Hallway (Gold & Silver) 5x4 → 3-6
Registration
- Promo code for backup speakers & co-speakers
Website
- Indoor map draft → ready
Action Items
- RJ → leave comment on Indico for backup speakers
- Youngbin → create promo code for backup speakers
- Sailesh / local team → provide co-speakers/co-authors list
- Youngbin → inform Ubuntu DDE booth result
- Local team → follow up with actual room names at venue
- Roshan → update $6k USD justification & submit expense request on OpenCollective
- Utsav → add indoor map on website
- Sailesh → coordinate hotel booking for 6 guests
- Content team → make decision for Nirjal’s talk (original speaker missing)
Next Meeting: July 27, 2025 12:00 UTC