Meeting Chair
Roll Call
@sukso96100 @saileshsingh36 @rupesh-nepal @rjhsiao @aryan @jipangmenjerit @utsavdotdev @rabinakarki @younggunner14 Badal_Raut(Local)
Updates
Youngbin
- Check payment status for Canonical, OnlyOffice, DeepComputing → In progress
- Check sponsored talk details for OnlyOffice, DeepComputing → No updates yet
Aryan
- Confirm if Canonical can pay hotel invoices → Mauro will get back
Local Team
- Hotel can issue invoice to Canonical → Done
Travel Team
- Reject remaining travel requests → Done
Content Team
- Finalize timetable & choose featured speakers → featured speaker done, timetable still needs modification
- Send notifications to backup speakers → Not yet
Local Team
- Review Ubuntu DDE community booth application → In progress
Agenda
Sponsorship
- Canonical, OnlyOffice, DeepComputing
- Plan to bring 2 RISC-V boards via flight → check customs issues
- Lenovo contact via Mauro & Ken → no luck
- Local team updates:
- ISP sponsor: final stage MoU & in-kind sponsorships
- Things Cyber → Booth package
- Logpoint → Bronze sponsor
- Secured sponsored talk slot (additional payment + in-kind)
Travel Support
- Travel grant applicants → results sent
- UCA25 Hotel Guests → checking CDA guest stays; awaiting Mauro’s update
- Additional guests at local team hotels
Content
- Local Content Team CMS
- FINAL schedule (main schedule, not CMS)
- Action items:
- Syazwan → update timetable on Indico
- Youngbin → reminder to OnlyOffice & DeepComputing for sponsored sessions
- RJ → leave comment on Indico for backup speakers
- Youngbin → create promo code for backup speakers
- Co-speakers / co-authors promo code → only if participating on stage
Booth
- Sponsor Booths: Canonical, DeepComputing
- Community Booths: Exhibition Info
- Ubu4cut → confirmed
- Ubuntu Kylin + openKylin → accepted
- Ubuntu DDE → reviewed (done), Youngbin to send result
- Booth Specs:
- Ground Outside: L 10x10 → 10, M 5x10 → 20, S 4x8 → 20
- Diamond → in front of keynote hall
- Hallway (Gold & Silver) 5x4 → 3-6
Registration
- Promo code for backup speakers & co-speakers
Website
- Indoor map draft → ready
Action Items
- Youngbin → follow up with OnlyOffice & DeepComputing
- Syazwan → update timetable on Indico
- RJ → leave comment on Indico for backup speakers
- Youngbin → create promo code for backup speakers
- Sailesh (or other local team member) → provide co-speakers/co-authors list
- Youngbin → inform Ubuntu DDE booth result
- Local team → follow up with actual room names at venue
Next Meeting: July 13, 2025 13:00 UTC