Meeting Chair
Roll Call
@sukso96100 @saileshsingh36 @rjhsiao @utsavdotdev @yushpokharel12 Badal_Raut (Local) @rpandox @ronitblenz @rupesh-nepal @aryan @younggunner14 @rabinakarki
Updates
Syazwan
- Attendee promo blog draft for ubuntu.com → (Not yet)
Content Team
- Confirming accepted speaker participation
- Not confirmed yet: Andreea, Alex
- Canceled: Ansh, Alexander
Travel Team
- Reviewing travel grant applications + confirming total numbers → In progress
Local Team
- Registration setup complete (Done)
- Booth installation confirmed: 13 booths, approx. 3m each
Youngbin
- Eventbrite promo code for local team (Done)
Youngbin & Bayu
- Community booth application form (Done)
Sponsorship
- Added booth package, startup pricing, and diversity fund info to prospectus & website (Done)
Agenda
Sponsorship
- ISP meeting ongoing — final confirmation by next meeting
- Confirmed:
- Canonical (agreement signed)
- In progress:
- OnlyOffice (invoice process ongoing)
- DeepComputing (Bronze + booth, discussion in progress)
Travel Support
- Hotel confirmed (negotiated by Rabina & volunteer Anjali, with support from Sailesh)
- Mail sent to all accepted speakers for travel confirmation → waiting responses
- Travel grant: pending updates from Ronit and Sashi
Content
- Draft schedule prepared → needs joint review by global & local teams
- Local Content Team CMS: still pending
Booth
- Sponsor Booths:
- Canonical
- DeepComputing (contract not signed yet)
- Community Booths: Exhibition Info
- Ubu4cut booth → confirmed
- Ubuntu Kylin + openKylin → accepted
- Ubuntu DDE → not applied yet
- Booth specs for L, M, S size → pending confirmation
Registration
- Local registration page opened: Tickets
Website
- Updated with sponsorship info, registration, and exhibition details
Action Items
- Content Team: Hold meeting to finalize schedule
- Travel Team: Check for updates from Ronit & Sashi
- Local Team: Provide booth size details for options (L, M, S)
- Youngbin: Continue discussion with DeepComputing regarding sponsorship
- Sailesh: Monitor hotel guest confirmations
- All: Work on gathering attendees & sponsors
Next Meeting: June 15, 2025 at 12:00 UTC