Meeting Chair
Roll Call
@sukso96100 @rjhsiao @fenris @ronitblenz @utsavdotdev @rupesh-nepal @yushpokharel12 @younggunner14 @aryan @rpandox
Updates
Syazwan
- Publish Code of Conduct board info on website → Code of Conduct
- Complete drafting attendee promo blog posting for ubuntu.com → Not yet
Content Team
- 2nd batch meeting scheduled Wednesday 12:00 UTC
Travel Team
- Reviewing travel grant applications → In progress
Local Team
- Will setup registration tomorrow
- Confirmed registration form questions by Wednesday
- Need to confirm how many booths can be installed at venue
Youngbin
- Eventbrite setup and access shared
Youngbin & Bayu
- Community booth application form → Not yet
Meeting Agenda
Code of Conduct Board
- Board published on event website.
Sponsorship
- Booth-only package (proposal):
- S size booth
- Lodging support
- Logo exposure on exhibitor info page
- Tickets for 2–3 booth staff
- Startup supporter package:
- Limited to companies <5 years old, ≤30 employees, using Ubuntu internally
- Diversity fund package:
- Logo exposure on travel grant page
- Logo exposure on beneficiaries event report
Travel Support
- Travel grant applications received
- Hotel: Need final number of sponsored guests to get quote
Content
- Local Content Team CMS: still no response from Alex
- Some submissions now safe to accept (Yuning)
Registration
- Intl: Registration open on Eventbrite
- Local: Setup planned for tomorrow
- Local organizers will register on Eventbrite
Website
- To update sponsorship info + sponsor logos
Booths
- Booth specs for L, M, S size need confirmation
- Local team to confirm booth installation capacity
Action Items
- Syazwan: Complete attendee promo blog draft for ubuntu.com
- Content Team: Confirm accepted speaker participation
- Travel Team: Review travel grant applications + confirm total number of sponsored people
- Local Team:
- Provide registration access once setup is complete
- Confirm booth installation capacity + setup details
- Youngbin: Setup Eventbrite promo code for local team
- Youngbin & Bayu: Prepare community booth application form by next meeting
- Sponsorship Team: Add booth package, startup pricing, and diversity fund info to prospectus + website
Next Meeting: June 1, 2025 at 13:00 UTC