Communications Council Sync Meeting Notes - 2026-06-10

@ilvipero chaired Communications Council meeting.

  • Discussion of maritx instabilities.

    • Samuel Bouffard shares plans to revamp the operations team for Matrix and indicates that they intend to process pending updates for the production environment, including database fixes.
    • Samuel Bouffard and team is more available and open to discussions, which should improve the relationship between Platform Engineering and IS.
  • Updates on the new wiki becoming operational.

    • @shanecrowley stated the new wiki will be up and running for everyone this summer.
  • Mailman 2 will be retired soon due to spam issues.

    • Juju charm will be developed for Mailman 3 at least until a better alternative can be found.
  • Discourse is on EOL version. We need quicker/better upgrade/update paths.

    • Samuel Bouffard will work on accelerating the transition from the end of life state of discourse by applying necessary software updates.
    • The remaining issues with discourse will be worked on after discourse is up to date and they are the following as listed by rubi1200.
    • Emojis, which may be related to the CDN, sometimes fail, slow loading of avatars, uploading images like screenshots is painfully slow at times or fails and needs to be done 3-4 times before the image uploads properly or trying to use them leads to 429 errors especially in Staff chat.
    • Request to add ability for hard delete and delete revisions still to be actioned.
    • Request to fix the stylesheets bug still needs to be actioned.
    • Glitches with saving posts sometimes.
    • Wishlist items: adding and implementing Discourse AI features such as Related Topics, Summarize, composer options like translate, proofread etc.
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